Payroll night, minus the spreadsheet
Set each coach's rate — per class, per hour, or fixed weekly/monthly — and totals calculate themselves from the classes they actually taught. Export it for your accountant and go home.
- Per-class, per-hour or fixed rates
- Totals calculate themselves
- Export for your accountant
From A$89/month +GST. Every feature included on every plan — no add-ons, no credit card to start.
Why studios switch for this
The old way
- A fortnightly Excel ritual of counting classes per coach
- Three coaches on three different pay structures, reconciled by hand
- “Did I teach 14 or 15 classes?” disputes with no clean record
- Payroll costs you only discover at BAS time
With WeeksPro
- Each coach's rate set once — per class, per hour or fixed
- Totals build automatically from the classes they taught
- One monthly summary across every coach
- Export the numbers straight to your accountant
What you get
Three pay structures
Per class, per hour, or fixed weekly/monthly — mix and match across your team, because real teams are mixed.
Automatic totals
Compensation calculates from the classes each coach actually taught. The counting is done before you sit down.
Whole-team summary
One monthly view of payroll cost across all coaches — margin conversations backed by real numbers.
Accountant-ready export
Export compensation data for your accountant or payroll provider instead of retyping it.
A clean record
Rates and taught classes are on the record, so pay conversations start from facts.
How it works
- 1Set each coach's pay rate: per class, per hour, or fixed weekly/monthly.
- 2Coaches teach — WeeksPro already knows their classes.
- 3Totals calculate automatically from the schedule.
- 4Review the monthly summary across all coaches.
- 5Export for your accountant and process payment through your usual channel.
Want a walkthrough of every module? Read the full admin guides.
Twelve trainers, five-minute payroll
A gym with twelve trainers — some per-class, some hourly, two salaried — burned three hours every fortnight reconciling pay in a spreadsheet. In WeeksPro each rate was set once, and totals now build themselves from the classes taught. Payroll prep became a five-minute review and an export to the accountant. The manager's summary: “I got my fortnights back.”
Illustrative example — names and figures are representative of typical studios, not a customer endorsement.
Why gym payroll is harder than the headcount suggests
A gym with twelve staff should not be a difficult payroll problem, and yet it reliably is. The reason is that fitness businesses almost never run on one pay structure. A typical timetable involves coaches paid per class, a PT paid hourly, someone on a fixed weekly retainer, and at least one person whose arrangement is a verbal agreement from two years ago that everyone remembers slightly differently.
Reconciling that by hand means counting classes per person per fortnight, applying a different rule to each one, and hoping the schedule in your head matches the schedule that actually ran. Cover shifts, cancelled classes and last-minute swaps all introduce quiet errors, and the errors are usually discovered by the coach rather than the owner.
The fix is not a smarter spreadsheet. It is deriving the count from the schedule that already exists, so the number of classes taught is a fact rather than a recollection.
Per class, per hour, or fixed — and why you need all three
Software that supports one pay model forces your business to match the software. In practice, most studios need the mix.
Per-class rates suit group fitness, where the unit of work is unambiguous and a coach teaching more should earn more. Hourly suits floor shifts, personal training and admin time, where the work is not neatly divided into classes. Fixed weekly or monthly suits a head coach or studio manager whose value is not measured in contact hours at all, and paying them per class actively distorts their incentives.
Supporting all three simultaneously matters because teams change shape as they grow. The coach who started on two classes a week and moved onto a retainer should not require a workaround, and the casual who covers school holidays should not need a permanent arrangement.
What your accountant actually needs from you
It is worth being precise about the boundary here: WeeksPro calculates and exports the numbers, it does not pay your coaches. Money still moves through your bank transfer or your payroll provider, and superannuation, PAYG withholding and award obligations remain matters for your accountant and the ATO.
That boundary is deliberate rather than a limitation to apologise for. Payroll compliance is jurisdiction-specific and consequential to get wrong, and a gym platform that quietly took over the filing would be overreaching. What the platform can do well is remove the part that consumes your evenings — the counting, the per-coach rules, the reconciliation — and hand your accountant clean figures instead of a screenshot of a spreadsheet.
The secondary benefit is visibility you did not previously have. A monthly view of total compensation across the team turns the margin conversation from a feeling into a number, which is usually the first step to noticing that a class costing $90 in coaching is generating $60 in revenue.
Frequently asked questions
What pay structures are supported?
Per class, per hour, and fixed weekly or monthly — and different coaches can be on different structures at the same time.
Does WeeksPro pay my coaches directly?
No — WeeksPro calculates the totals and exports them. You pay through your usual bank transfer or payroll provider, with the numbers already done.
Where do the class counts come from?
From your schedule — WeeksPro knows which classes each coach taught, so totals build from real data rather than memory.
Can I see payroll cost across the whole team?
Yes — a monthly summary shows total compensation across all coaches, which makes margin planning much less of a guess.
Put coach payroll to work at your gym
Every WeeksPro plan includes all 21+ modules — from A$89/month +GST with a 30-day free trial, no credit card required.
Switching from another platform? The founder migrates founding partners personally — free.
Explore more features
All included on every plan — no add-on pricing, ever.
Finance & Reporting
Transactions, fees and payouts in one place. Filter by date, export CSV/PDF for your accountant, and watch the revenue trend — tax time in ten minutes.
See how it worksPersonal Training
Book 1-on-1 PT sessions, sell packages like 10-for-$400, and track completed vs remaining sessions per client — without text-message scheduling.
See how it worksRoles & Access
Owners, coaches and members each see exactly what they should. Coaches get rosters, not revenue — secure by default, with role changes in one click.
See how it works