Know who's showing up — and who's about to quit
Track class and open-gym check-ins with today, weekly and total stats. The member who hasn't been in for two weeks is your next cancellation — unless you see it coming.
- Check-ins in seconds
- Today, weekly & total stats
- Full check-in history
From A$89/month +GST. Every feature included on every plan — no add-ons, no credit card to start.
Why studios switch for this
The old way
- A paper sign-in sheet nobody reads twice
- The first sign a member has lapsed is their cancellation email
- Walk-ins come and go with no record at all
- “How busy were we last month?” is a guess
With WeeksPro
- Check members in by name in seconds — walk-ins included
- Attendance stats for today, this week and all time, on one dashboard
- A full history log of every check-in with dates and times
- Quiet members become visible weeks before they become ex-members
What you get
Fast manual check-in
Type a name, hit check in. Walk-ins and regulars are logged in seconds from the dashboard.
Today at a glance
Today's count sits at the top of the page — you know exactly how the day is tracking.
Weekly and total trends
Attendance charts by week and month show your real utilisation, not your gut feel.
Full history
Every check-in is logged with a date and time — a complete record you can actually search.
The churn early-warning system
Members who stop showing up cancel next. Attendance data lets you reach out at two weeks quiet, not after the cancellation email.
How it works
- 1Open Attendance in your dashboard — today's count is front and centre.
- 2Check members in by typing their name — walk-ins take seconds.
- 3Switch to weekly or monthly views to see attendance trends as charts.
- 4Open the history log for a full record of every check-in.
- 5Spot members who've gone quiet and reach out personally before they lapse.
Want a walkthrough of every module? Read the full admin guides.
The two-week rule that cut churn
A yoga studio noticed a pattern in its attendance data: members who missed two straight weeks rarely came back. So they made a rule — any member with no check-ins for 14 days gets a personal message from a teacher, not a marketing blast. Most replied. Many rebooked that week. Cancellations dropped noticeably within a quarter, and the outreach list came straight from the attendance dashboard.
Illustrative example — names and figures are representative of typical studios, not a customer endorsement.
Attendance is the number that predicts churn
Members almost never cancel out of nowhere. They stop coming, then they cancel — usually weeks later, once the guilt of paying for something unused outweighs the awkwardness of the email. By the time the cancellation lands, the decision was made a month ago.
That gap is the whole opportunity. A member who has not checked in for fourteen days is not yet a lost member; they are a member having a hard fortnight. A short, specific message at that moment — not a mass marketing blast — is the cheapest retention work available to a gym, and it is impossible to do without a record of who is actually turning up.
This is why attendance tracking earns its keep well beyond knowing how busy Tuesday nights are. Winning a new member costs marketing spend, a tour, a trial and a conversion. Keeping an existing one costs a two-minute conversation at the right time.
What to track, and what to safely ignore
The temptation with attendance data is to measure everything and act on none of it. In practice three views cover almost every decision an independent gym makes.
Today's count tells you whether the day is tracking normally, and it is the number worth glancing at while the kettle boils. Weekly and monthly trends tell you your real utilisation — which classes genuinely fill, which ones you keep on the timetable out of habit, and whether that 6am slot is a community fixture or a coach teaching two people. Individual history tells you who has gone quiet.
What you can ignore is almost everything else. Attendance dashboards that slice by twelve dimensions produce a lot of charts and very few actions. The check-in itself should take seconds at the front desk, because a tracking system that slows down a busy Saturday morning is a tracking system your staff will quietly stop using.
Making check-in fast enough that it actually happens
Every attendance system fails the same way: it works beautifully for three weeks, then a coach is running late, the queue builds, and someone decides to catch up on the log later. Later never arrives, and the data develops holes exactly where the busy periods were.
The fix is making the fast path the default. Typing a name and hitting check in takes seconds and handles the awkward real-world cases — the walk-in, the member on a friend's account, the regular who forgot their phone — without anyone having to leave the desk or open a second system.
Because check-ins live alongside bookings, memberships and payments in the same platform, the record builds itself as a by-product of running the day. That matters more than any individual feature: the attendance data you can trust is the data nobody had to remember to enter.
Frequently asked questions
How do check-ins work?
Staff check members in by name from the dashboard in seconds — for classes and open-gym visits alike. Every check-in is logged with a date and time.
What stats do I get?
Today's count, weekly and monthly trends, and total attendance — plus a full searchable history of every check-in.
How does this help retention?
Members who stop attending are the ones who cancel. The attendance dashboard makes quiet members visible early, so you can reach out personally while it still matters.
Can I track walk-ins who aren't booked into a class?
Yes — manual check-in covers walk-ins and open-gym visits, not just class bookings.
Put attendance & check-in to work at your gym
Every WeeksPro plan includes all 21+ modules — from A$89/month +GST with a 30-day free trial, no credit card required.
Switching from another platform? The founder migrates founding partners personally — free.
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